Thank you for choosing to be part of our community and using the meetinch.com website, owned and operated by WeAreDots, SIA, doing business as dots. (hereinafter referred to as “dots.”, “we”, “us”, or “our”).
When we refer to “dots.”, we mean the dots. entity that acts as the controller or processor of your information (see more detail in the “Identifying the Data Controller and Processor” section below).
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. In general, Customer is the controller of Customer Data. In general, dots. is the processor of Customer Data and the controller of Other Information (See details under “What information do we collect?” section below)
dots.may collect and receive Customer Data and other information and data (“Other Information”) in a variety of ways:
Customer Data. Customers or individuals granted access to a Workspace by a Customer (“Authorized Users”) routinely submit Customer Data to dots. when using the Services.
Other Information. dots. also collects, generates and/or receives Other Information:
Workspace and Account Information. To create or update a Workspace account, you or your Customer (e.g., your employer) supply dots. with an email address, phone number, password, domain and/or similar account details. In addition, Customers that purchase a paid version of the Services provide dots. (or its payment processors) with billing details such as credit card information, banking information and/or a billing address.
Usage Information, such as:
Third Party Services. A Customer can choose to permit or restrict Third Party Services for its Workspace. Typically, Third Party Services are software that integrate with our Services, and a Customer can permit its Authorized Users to enable and disable these integrations for its Workspace. dots. may also develop and offer dots. applications that connect the Services with a Third Party Service. Once enabled, the provider of a Third Party Service may share certain information with dots. For example, if a cloud storage application is enabled to permit files to be imported to a Workspace, we may receive the user name and email address of Authorized Users, along with additional information that the application has elected to make available to dots. to facilitate the integration. Authorized Users should check the privacy settings and notices in these Third Party Services to understand what data may be disclosed to dots. When a Third Party Service is enabled, dots. is authorized to connect and access Other Information made available to dots. in accordance with our agreement with the Third Party Provider and any permission(s) granted by Customer (including, by its Authorized User(s)). We do not, however, receive or store passwords for any of these Third Party Services when connecting them to the Services.
Third Party Data. dots. may receive data about organizations, industries, lists of companies that are customers, Website visitors, marketing campaigns and other matters related to our business from parent corporation(s), affiliates and subsidiaries, our partners, or others that we use to make our own information better or more useful. This data may be combined with Other Information we collect and might include aggregate-level data, such as which IP addresses correspond to zip codes or countries, or it might be more specific: for example, how well an online marketing or email campaign performed.
Additional Information Provided to dots. We also receive Other Information when submitted to our Website or in other ways, such as if you participate in a focus group, contest, activity or event, apply for a job, enroll in a certification program or other educational program hosted by dots. or a vendor, request support, interact with our social media accounts or otherwise communicate with dots.
Generally, no one is under a statutory or contractual obligation to provide any Customer Data or Other Information (collectively, “Information”). However, certain Information is collected automatically and, if some Information, such as Workspace setup details, is not provided, we may be unable to provide the Services.
Customer Data will be used by dots. in accordance with Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law. Customer may, for example, use the Services to grant and remove access to a Workspace, assign roles and configure settings, access, modify, export, share and remove Customer Data and otherwise apply its policies to the Services. In regards to Information provided to us, dots. is the processor of Customer Data and Customer is the controller.
dots. uses Other Information in furtherance of our legitimate interests in operating our Services, Website and business. More specifically, dots. uses Other Information:
dots. will retain Customer Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law.
When we have no ongoing legitimate business need to process your Information and/or Personal Data, we will either delete or anonymize it, or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Information and/or Personal Data and isolate it from any further processing until deletion is possible.
This section describes how dots. may share and disclose Information. Customers determine their own policies and practices for the sharing and disclosure of Information, and dots. does not control how they or any other third parties choose to share or disclose Information. We only share Information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations. This includes:
We may process or share Personal Data based on the following legal basis:
We do not knowingly solicit data from or market to children under 18 years of age. By using the Website or Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website or Services. If we learn that Personal Data from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at firstname.lastname@example.org.
If you would at any time like to review or change the information in your account or terminate your account, you can:
Upon your request to terminate your account, we will deactivate or delete your account and Information from our active databases. However, some Information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Customer Agreement and/or comply with legal requirements.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. For further information, please see our Cookies Policy.
Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. To otherwise opt-out, you may contact us using the contact information provided below.
Based on the laws of some countries, you may have the right to request access to the Personal Data we collect from you, change that data, or delete it in some circumstances. To request to review, update, or delete your Personal Data, please submit a request via email@example.com. We will respond to your request within 30 days.
You have the right:
If we are relying on your consent to process your Personal Data, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.
If you are resident in the European Economic Area and you believe we are unlawfully processing your Personal Data, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here.
Any disputes relating to the processing of Personal Data shall be resolved by contacting dots.’s Data Protection Officer via e-mail firstname.lastname@example.org.
We have implemented appropriate technical and organisational security measures designed to protect the security of any Personal Data we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your Personal Data, transmission of Personal Data to and from our Website is at your own risk. You should only access the Services within a secure environment.
Any Personal Data collected in the course of providing the Services is transferred to and stored in the data centres provided by Microsoft Corporation, which are located in the territories of the Member States of the European Union. Only authorised dots. employees have access to the Personal Data and they may access the data only for the purpose of resolving issues associated with the use of the Services (including resolving of disputes).
A privacy breach occurs when there is unauthorized access to or collection, use, disclosure or disposal of Personal Data. You will be notified about data breaches when we believe you are likely to be at risk or serious harm. For example, a data breach may be likely to result in serious financial harm or harm to your mental or physical well-being. In the event that we become aware of a security breach which has resulted or may result in unauthorized access, use or disclosure of Personal Data we will promptly investigate the matter and notify the applicable Supervisory
Authority not later than 72 hours after having become aware of it, unless the Personal Data breach is unlikely to result in a risk to the rights and freedoms of natural persons.
If you have questions or comments about this policy, you may email us at email@example.com or by post to:
Elizabetes street 75,
Phone: +371 67509912