First Time as a Meeting Organizer. What to Do?


The “first times” are always something special, especially when you’re a fresh meeting organizer.

So, let’s say you have to run your very first meeting on the project. How to kick-off? Here are our tips.

1. Break That Ice, Meeting Organizer

It’s always a good idea to start your meeting with a witty joke or funny icebreaker questions – if everyone’s smiling (either in the meeting or virtually), you’re winning them over. 

But be careful – it’s a fine line between good or poor joke.

2. Make a Clear Meeting Agenda

67% of people say that a clear meeting agenda, objective, and time frame makes a meeting great! Remember, it’s always a pleasure to be in a ship when its captain clearly knows the direction. Become that kind of meeting organizer whose team knows exactly what’s going to happen, when the meeting starts.

3. Be Polite and Respectful Meeting Organizer

Nothing makes the meeting more annoying than attendees interrupting each other, texting in the middle of the meeting, leaving early, or being late. Be polite, respect ideas from others, and calm them down if you start to feel water boiling.

4. Stay On Track

Here’s another crucial thing a meeting organizer should do.

So you have a clear meeting agenda and planned time for each discussion item – that’s great! But always remember to track time, do not slip away from your meeting goals, and avoid deviation from topics.

You’ll become the boss of productive meetings!

5. Be Flexible

Life is life, na na na na na – things do not always go as expected. If you feel your imaginary meeting scenario starts to fade away – be creative, flexible, and adapt to change. That’s a key attribute for a great meeting organizer. 

We all know that the only constant in life is change, right?

5. Share Updates, Summary, and Positive Thoughts

Made decisions, created tasks, updated files – share them with your teammates in a follow-up e-mail or in another form as quickly as possible.

You should also ask for feedback – it’s always a nice idea to listen to others!

Good luck with your first meeting

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